A read-only parent portal for the records your staff keep
Start with 25 active students and 1 instructor seat on the free Starter plan. No credit card required.
Invite a parent or guardian, link them to their child, and they can sign in to see that student's recorded skills, recent attendance, the latest published progress report and family invoices. They cannot see other students or change anything.
The portal is included on every plan, including free Starter. It shows what staff record in student progress tracking and attendance, so it is useful only when those records are kept up to date.
Before you choose: This is a read-only family view for training schools, not a K-12 student information system. There is no parent-teacher messaging, homework submission, practice log, self-booking, online payment or separate student login.
Illustrative example with synthetic records
Who sees what: one synthetic family
Parent Sam Ortiz is linked to two children at a swim school. A third student, in the same class, is not linked to Sam.
| Record | Owner or instructor | Sam (verified, linked parent) |
|---|---|---|
| Student profile and private notes | View and edit | Name, teaching category and level; notes are not shown |
| Skills and mastery | Record statuses | Read: skills by level, level % and overall % |
| Attendance | Record by class and date | Read: last 15 daily records per child |
| Progress report | Draft, edit, publish, withdraw | Read: latest published version only |
| AI readiness (Business) | Request | Read: latest result, shown immediately |
| Invoices | Owner issues and records payments | Read: own children's invoices; print or save PDF |
| Another student in the class | View and edit | No access |
| Registration answers, retention and schedule suggestions | Staff tools | No access |
- If Sam signs in before verifying his email, the portal shows a verification banner and no children until he verifies.
- If Sam signs in with a different email from the one staff linked, he sees the message that no students are linked to his account yet. Staff must link the email he actually uses. See the parent portal help guide.
Names and records are invented for illustration. They are not customer data or measured results.
What families usually ask staff for
Most parent questions are about records the school already has. A portal answers the routine ones without another email thread.
Workflows available in your school workspace
Invitation and email verification
Staff add a parent email on the student's page and an invitation is sent. The parent signs in or creates an account with that exact email, verifies it, and accepts the invitation. Owners can invite any role; instructors can invite parents only.
Access through verified linked students
A parent sees a child only when a staff member has linked that child to the parent's email and the parent's email is verified. Registration approval links the contact email automatically. Removing the link ends access to that student's portal page and invoices.
What linked families can read
Skills grouped by level with each skill's status, a percentage per level and overall mastery; the 15 most recent daily attendance records; the latest published progress report; and the student's invoices with their transaction history, 25 invoices per page.
Readiness results on Business
If staff on a Business school request an AI readiness assessment, its latest score, recommendation and reasoning appear in the portal straight away. There is no separate review step for readiness, unlike progress reports.
Manual invoices and printable records
Owners issue invoices and record money received or refunded outside the app. Credits reduce charges with a reference and reason. Owners and linked families can print invoices and credit notes or save them as PDFs through the browser.
AI drafts and suggestions for staff to review
Progress report drafts - Pro and Business
Staff request a draft from recorded student skills and attendance, review and edit its text, then publish it to linked families. Drafts stay private, later edits require republication, and staff can withdraw a shared report while retaining its publication history.
Readiness suggestions - Business
Request a 0-100 readiness score with reasoning based on the current level's skills and recent attendance. The latest result is visible to linked families as soon as it is generated, without a separate review step. Instructors decide the next teaching step; it does not award a level or certify exam readiness.
Schedule suggestions - Business
Request suggestions from the school's recorded classes, instructors, and rooms. Staff review the output and make schedule changes themselves.
Retention review - Business
Request a review of student progress and attendance patterns to help plan staff follow-up. The app does not automatically contact students or guarantee a retention outcome.
What the app records
| Workflow | Available in ProgresslyAI |
|---|---|
| Curriculum | Staff-defined levels and skills; one current curriculum per student |
| Classes | Weekly schedule, instructor, exclusive resource reservations, and roster capacity |
| Attendance | Staff records present, absent, late, or excused by class and date |
| Registration | Requests with custom intake questions, staff approval, approved waitlists, and status emails |
| Student billing | Manual invoices, payment/refund records, credits, and print/PDF views |
| AI | Staff-requested outputs on the paid plan required by each feature |
Choose a workflow based on the records and decisions your school needs. The industry label changes how you organize your workspace; it does not add specialist systems that are absent from the app.
Is this a good fit for your school?
A reasonable fit when
- You want families to see skills, attendance and reports your instructors already record
- You need each parent limited to their own children
- You record payments manually and want families to see balances and receipts
Look elsewhere when
- You need two-way messaging, announcements or homework submission
- Students need their own logins, or families need to book or cancel lessons
- You need gradebooks, transcripts or other K-12 student information system features
- Families expect to pay invoices online through the portal
How it works
Record progress and attendance
Assign a curriculum and record skills and attendance so the portal has something useful to show.
Add the parent to the student
On the student's page, select + Add parent and enter the parent's email and relationship. An invitation email is sent.
Parent verifies and accepts
The parent signs in or creates an account with the invited email, verifies it, and selects Accept and join.
Check what they see
Publish a progress report when ready. Linked invoices appear automatically.
Frequently asked questions
Is the parent portal included on the free plan?
Yes. Starter, Pro and Business all include the family portal. Parents do not use instructor seats. AI progress reports, which can be published to the portal, need Pro or Business.
Can one parent see several children?
Yes. Link the same parent email to each child. The portal lists every linked child, each with its own progress, attendance and report page, and one invoice list for all of them.
Can parents message instructors or update details?
No. The portal is read-only. Parents cannot edit records, send messages, upload files or change enrollment. Families contact the school through its usual channels.
Is this a student information system for K-12 schools?
No. It is built for training schools and studios that teach skills in weekly classes. It has no gradebook, transcripts, timetables for school districts or state reporting.
What is included in the free plan?
Starter supports 25 active students and 1 instructor seat. It includes core records, custom curricula, weekly classes, attendance, family access, and manual invoices. Pro costs $49/month for 200 active students and 5 instructor seats, with AI report drafts. Business costs $99/month with no student or instructor-seat cap and the additional AI features described here. Paid plan prices are in USD.
Link one test parent account to a sample student on Starter and check the portal yourself before inviting families. The help guide covers wrong-account and unverified-email problems.
Start with your school's everyday records
Start with up to 25 active students on the free Starter plan.
Start freeFree Starter plan · No credit card required