ProgresslyAI vs Swum
Include parent booking, payment capture, pool operations, and waiver handling in your swim-school evaluation. ProgresslyAI provides general classes, skill records, and exclusive weekly pool/lane reservations. It does not implement dated pool bookings, online payments, or swim-safety controls.
Sources reviewed . Published by ProgresslyAI.
Competitor details below are descriptions from official pages, not results of a hands-on product test. Our assessment of fit depends on the workflows you need. Confirm current plan inclusions, regional availability, currency, and fees before purchasing.
Swum
Swum publishes aquatics booking, payments, progress records, family accounts, location controls, and AI-assisted placement and retention tools. Official source
ProgresslyAI
Student records, staff-defined skill checklists, weekly classes, attendance, approved registration requests, verified family access, and manual invoices. Paid plans add staff-requested AI outputs.
Student card payments, recurring tuition, payroll, and specialist resource booking are not implemented.
Compare the workflows
These selected workflows help identify fit. A feature omitted here is not assumed absent from either product.
| Workflow | Swum | ProgresslyAI |
|---|---|---|
| AI assistance | SwumSwumAI ranks class fit using placement inputs; the site also describes Retention Radar. Official source | ProgresslyAIPro and Business: staff-requested report drafts with editing and explicit publication. Business adds readiness, retention, and schedule suggestions; staff make decisions. |
| Student payments | SwumPackages, recurring plans, invoices, balances, and time credits are described. Official source | ProgresslyAIManual invoices, recorded external payments/refunds, credits, and browser print/PDF exports. No student card collection or recurring tuition. |
| Waivers | SwumDigital waivers, required signing, and custom questions are listed. Official source | ProgresslyAIOwners configure text, choice, and yes/no intake questions for all or selected classes, with conditional follow-ups based on an earlier choice or yes/no answer. These answers do not provide electronic waiver signing or a consent workflow. |
| Family access | SwumFamilies can select eligible lessons, provide required information, sign, and pay. Official source | ProgresslyAIVerified linked parents see recorded skills, recent attendance, the latest published report, and invoices. No separate student-role account or self-booking. |
Pricing and total cost
Swum
Standard is $0/month with 23% transaction fees; Pro is $98/month with 5%; Pro Max is $200/month with 2.9% + $0.30 per transaction. Enterprise terms vary. Confirm regional processing terms. Official source
ProgresslyAI
Starter is free for 25 active students and 1 instructor seat. Pro is $49/month for 200 active students and 5 instructor seats, with AI report generation. Business is $99/month with no student or instructor-seat cap and additional AI suggestions and API access. Paid prices are USD per school. ProgresslyAI plans
These subscriptions do not buy identical capabilities. Include payment processing, messages, extra locations, apps, implementation, and the cost of any additional tools needed for missing workflows.
What to test before switching
- Calculate subscription plus transaction costs using your real booking volume.
- Demonstrate placement overrides, instructor/pool constraints, and makeup handling.
- Test waiver requirements, family booking, refunds, and staff permissions.
Use representative test records and keep your existing system available until the required workflows and exports are verified. General student notes or certificate dates do not establish regulatory compliance or replace specialist records.
Frequently asked questions
Can I move my existing school into ProgresslyAI?
Owners can preview and import a CSV student roster, with duplicate checks and plan limits. This does not import past payments, attendance, class schedules, curricula, or saved payment methods. Keep the old records and verify the roster before changing systems.
Does ProgresslyAI automatically charge students?
No. Owners issue invoices and record payments and refunds handled outside the app. Credits adjust charges and preserve history. Online student payments, recurring tuition, packages, and payment reminders are not implemented. The paid ProgresslyAI subscription is a separate school software charge.
Which AI features does ProgresslyAI include?
Pro and Business support report generation from recorded progress and attendance. Staff review and edit private drafts, then explicitly publish them to linked families. Business adds staff-requested readiness, retention, and schedule suggestions. AI does not certify students, change schedules, or automatically contact families.
Can I start without a paid subscription?
Yes. Signup creates a school on the free Starter plan with 25 active students and 1 instructor seat. No credit card is required. AI generation requires a paid plan and a configured provider; this is not a time-limited trial of every feature.
How were these comparisons checked?
Competitor descriptions come from the linked official pages reviewed on September 7, 2026; they are vendor descriptions, not a hands-on test. ProgresslyAI descriptions reflect its implemented workflows. Unlisted competitor features are not assumed absent. Confirm current availability, regional terms, plan inclusions, and fees directly before purchasing.
Try the school workflow on Starter
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