Music school software for lessons and student progress
Start with 25 active students and 1 instructor seat on the free Starter plan. No credit card required.
Bring weekly lessons, student skill records, attendance, and family invoices into one school workspace. Teachers can build their own curriculum and record what each learner is working on.
Use the family portal to make recorded progress visible between lessons. Your teachers choose the levels, skills, and next teaching steps.
Before you choose: There is no recital planner, practice diary, assignment submission, repertoire catalog, or simultaneous multi-instrument curriculum assignment.
Bring your routine records together
Keep the information staff use during a teaching week in one school workspace.
Workflows available in your school workspace
Teacher-defined music skills
Build a curriculum around the skills you teach, such as rhythm, sight-reading, scales, or a piece you choose to treat as a checklist item. Record each student's status and assessment notes.
Private and group lesson rosters
Create weekly classes with an instructor, room label, and capacity. A roster limited to one student can represent a weekly private lesson. Staff manage enrollment and attendance.
Exclusive weekly resource reservations
Owners add named rooms, vehicles, or equipment. Staff reserve them for recurring weekly classes; overlapping reservations are rejected. Pausing a class releases its time. This does not provide dated appointments, maintenance blocks, or suitability checks.
Registration requests and approved waitlists
Enable public registration for selected classes and add intake questions for all or selected classes, with conditional follow-ups based on an earlier choice or yes/no answer. Families submit answers with a request; staff review the saved answers and approve enrollment or a waitlist place. Approved waitlists promote in order when eligible places open, with email updates for recorded changes.
Verified family access
Invite parents or guardians to a read-only portal for their linked students. They can see recorded skills, recent attendance, the latest published progress report, and family invoices. Unrelated students remain private.
Manual invoices and printable records
Owners issue invoices and record money received or refunded outside the app. Credits reduce charges with a reference and reason. Owners and linked families can print invoices and credit notes or save them as PDFs through the browser.
Certificate dates and status filters
Record student and instructor certificates, issuers, and expiry dates. Review current and expiring records in the dashboard. Staff remain responsible for checking requirements and arranging renewals.
AI drafts and suggestions for staff to review
Progress report drafts - Pro and Business
Staff request a draft from recorded student skills and attendance, review and edit its text, then publish it to linked families. Drafts stay private, later edits require republication, and staff can withdraw a shared report while retaining its publication history.
Readiness suggestions - Business
Request an assessment based on recorded progress. Instructors decide the next teaching step. An AI suggestion does not award a qualification or certify that a student is ready for an external exam.
Schedule suggestions - Business
Request suggestions from the school's recorded classes, instructors, and rooms. Staff review the output and make schedule changes themselves.
Retention review - Business
Request a review of student progress and attendance patterns to help plan staff follow-up. The app does not automatically contact students or guarantee a retention outcome.
What the app records
| Workflow | Available in ProgresslyAI |
|---|---|
| Curriculum | Staff-defined levels and skills; one current curriculum per student |
| Classes | Weekly schedule, instructor, exclusive resource reservations, and roster capacity |
| Attendance | Staff records present, absent, late, or excused by class and date |
| Registration | Requests with custom intake questions, staff approval, approved waitlists, and status emails |
| Student billing | Manual invoices, payment/refund records, credits, and print/PDF views |
| AI | Staff-requested outputs on the paid plan required by each feature |
Choose a workflow based on the records and decisions your school needs. The industry label changes how you organize your workspace; it does not add specialist systems that are absent from the app.
How it works
Create your school
Sign up on Starter, choose your teaching category, and set the school's timezone.
Add or import students
Enter profiles individually or preview a CSV roster import. Imports check duplicates and plan limits before adding records.
Define your curriculum and classes
Create your own levels and skills, assign a current curriculum to each student, and set weekly class rosters and capacities.
Record the teaching week
Update skills and attendance, review registration requests, and invite families to see their linked records.
Frequently asked questions
Can I track several instruments for one student?
A student has one current curriculum. You can include skills for different instruments in that curriculum, but there are no independent instrument enrollments, parallel curriculum assignments, or exam-board integrations.
Can families submit practice logs or plan recitals?
The family portal is read-only. It shows recorded skill progress, recent attendance, saved reports, and invoices. Practice submissions, repertoire histories, recital running orders, and ticketing are not available.
What is included in the free plan?
Starter supports 25 active students and 1 instructor seat. It includes core records, custom curricula, weekly classes, attendance, family access, and manual invoices. Pro costs $49/month for 200 active students and 5 instructor seats, with AI report drafts. Business costs $99/month with no student or instructor-seat cap and the additional AI features described here. Paid plan prices are in USD.
Can I import my existing records?
Owners can preview and import a CSV student roster, including names, email, date of birth, category, level, status, and notes. Existing matches are skipped rather than overwritten. Importing attendance history, payment history, curricula, class assignments, or external system accounts is not supported.
Can students pay online or be billed automatically?
Student payments are handled outside ProgresslyAI. Owners issue invoices and record payments, refunds, and charge credits manually. There is no student card checkout, automatic recurring tuition collection, lesson-pack balance, or automated payment reminder. The school's own paid software subscription is separate from student billing.
Who can use the family portal?
An invited parent or guardian verifies their email and joins the school. They can read only the students linked to that account and those students' invoices. There is no separate student-role login or public access to these private records.
Start with the records your staff use each week: students, skills, classes, attendance, and manual invoices. Create a free Starter school and check those workflows with a small roster before moving your operation.
Start with your school's everyday records
Start with up to 25 active students on the free Starter plan.
Start freeFree Starter plan · No credit card required