ProgresslyAI vs TutorCruncher
Tutor pay and billable individual lessons can be decisive requirements for an agency. ProgresslyAI offers class rosters and manual student invoices, but does not calculate tutor earnings or collect tutoring payments.
Sources reviewed . Published by ProgresslyAI.
Competitor details below are descriptions from official pages, not results of a hands-on product test. Our assessment of fit depends on the workflows you need. Confirm current plan inclusions, regional availability, currency, and fees before purchasing.
TutorCruncher
TutorCruncher publishes tutoring-company scheduling, lesson reports, invoicing, payments, payroll, and client-management tools. Official source
ProgresslyAI
Student records, staff-defined skill checklists, weekly classes, attendance, approved registration requests, verified family access, and manual invoices. Paid plans add staff-requested AI outputs.
Student card payments, recurring tuition, payroll, and specialist resource booking are not implemented.
Compare the workflows
These selected workflows help identify fit. A feature omitted here is not assumed absent from either product.
| Workflow | TutorCruncher | ProgresslyAI |
|---|---|---|
| Staff pay | TutorCruncherAutomatic payments, payroll, and split payments are listed. Official source | ProgresslyAIInstructor assignment and school membership roles. No payroll, timesheets, or tutor payout calculations. |
| Scheduling | TutorCruncherLesson scheduling includes a calendar and email/SMS reminders. Official source | ProgresslyAIWeekly classes with an assigned instructor, reserved resources, and roster capacity. No individual appointment booking or teacher availability calendar. |
| Student progress | TutorCruncherLesson reports are listed within the scheduling workflow. Official source | ProgresslyAIStaff create levels and skills and record assessments. One current curriculum per student; no supplied industry syllabus or prerequisite enforcement. |
| Student payments | TutorCruncherInvoicing, credit requests, and payment collection are described. Official source | ProgresslyAIManual invoices, recorded external payments/refunds, credits, and browser print/PDF exports. No student card collection or recurring tuition. |
Pricing and total cost
TutorCruncher
The USD page lists Pay as you go from $30/month and Startup from $80/month, plus payment fees. Offline charges, international cards, taxes, and regional pricing can change the total. Official source
ProgresslyAI
Starter is free for 25 active students and 1 instructor seat. Pro is $49/month for 200 active students and 5 instructor seats, with AI report generation. Business is $99/month with no student or instructor-seat cap and additional AI suggestions and API access. Paid prices are USD per school. ProgresslyAI plans
These subscriptions do not buy identical capabilities. Include payment processing, messages, extra locations, apps, implementation, and the cost of any additional tools needed for missing workflows.
What to test before switching
- Calculate online and offline fees using your country and revenue mix.
- Run tutor substitution, a canceled chargeable lesson, and a tutor payout.
- Check permissions and the exact report/export fields required by your clients.
Use representative test records and keep your existing system available until the required workflows and exports are verified. General student notes or certificate dates do not establish regulatory compliance or replace specialist records.
Frequently asked questions
Can I move my existing school into ProgresslyAI?
Owners can preview and import a CSV student roster, with duplicate checks and plan limits. This does not import past payments, attendance, class schedules, curricula, or saved payment methods. Keep the old records and verify the roster before changing systems.
Does ProgresslyAI automatically charge students?
No. Owners issue invoices and record payments and refunds handled outside the app. Credits adjust charges and preserve history. Online student payments, recurring tuition, packages, and payment reminders are not implemented. The paid ProgresslyAI subscription is a separate school software charge.
Which AI features does ProgresslyAI include?
Pro and Business support report generation from recorded progress and attendance. Staff review and edit private drafts, then explicitly publish them to linked families. Business adds staff-requested readiness, retention, and schedule suggestions. AI does not certify students, change schedules, or automatically contact families.
Can I start without a paid subscription?
Yes. Signup creates a school on the free Starter plan with 25 active students and 1 instructor seat. No credit card is required. AI generation requires a paid plan and a configured provider; this is not a time-limited trial of every feature.
How were these comparisons checked?
Competitor descriptions come from the linked official pages reviewed on September 7, 2026; they are vendor descriptions, not a hands-on test. ProgresslyAI descriptions reflect its implemented workflows. Unlisted competitor features are not assumed absent. Confirm current availability, regional terms, plan inclusions, and fees directly before purchasing.
Try the school workflow on Starter
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