Martial Arts Software: Memberships, Belt Records, and Demo Checks

Start with the membership and teaching rules your school needs to run. Belt history, attendance eligibility, testing events, recurring payments, and family memberships should be demonstrated together. This guide includes six platforms with current official material and a separately flagged RainMaker entry whose current availability remains unverified.

This guide is published by ProgresslyAI. Vendor descriptions below come from the linked official pages reviewed on September 7, 2026; they are not hands-on competitor tests or a performance ranking. Numbers identify entries, not quality scores. Missing information is not proof that a product lacks a feature.

Build your demo around these scenarios

Demonstrate your promotion decision

Use a student with sufficient attendance but an incomplete assessment, then the reverse. Ask which requirements the software enforces and which an instructor decides. Check correction history and distinguish a curriculum checklist from an external qualification.

Try membership exceptions

Model a freeze, a family membership, an overdue payment, and a canceled contract using test data. Follow the effective dates and access consequences. An automated message must not be confused with a resolved billing issue.

Follow a trial student

Check consented follow-up, booking eligibility, attendance, conversion to membership, and parent permissions. Include a prospect who declines and make sure staff can explain which communications stop.

1. ProgresslyAI

ProgresslyAI provides student records, staff-defined curricula, weekly class rosters, attendance, approved registration requests, waitlists, and manual invoice records. Linked, verified parents can view permitted student records. Paid plans offer private AI report drafts that owners and instructors review, edit, and explicitly publish. Publishing does not email the report; later edits remain private until republished.

It does not currently enforce belt prerequisites or minimum training time, run grading events, collect recurring memberships, manage freezes, or send automated re-engagement campaigns. Staff-defined levels can describe a belt curriculum but do not supply these operating rules.

Starter is free for up to 25 students and 1 instructor seat. Pro costs USD $49/month for up to 200 students and 5 instructor seats. Business costs USD $99/month with unlimited students and instructor seats. AI reports require a paid plan; retention insights require Business. Review the plans and included features before choosing.

Demo check: Create a test school, configure one curriculum, record an assessment, process a full-class registration, and publish a reviewed report to a linked test parent. Check the invoice workflow separately if it is part of your intended use.

2. Kicksite

Lists belt tracking, attendance, recurring billing, and messaging. Monthly tiers run from $49 to $199 by active-student count; processing and optional services need checking. Official source.

Demo check: Run a belt-promotion review and failed membership payment. Confirm the active-student definition, notification recipients, and required website or messaging services.

3. Zen Planner

Studio includes belt/skill tracking, billing, and payroll from $99/month, scaling by active members. Engage adds marketing and AI content tools at a separate price. Official source.

Demo check: Get written terms for the complete package, including extensions and processing. Demonstrate belt requirements, family permissions, staff pay, and a membership freeze.

4. nextRec (formerly PerfectMind)

The vendor identifies PerfectMind as nextRec and advertises membership, facility, payment, and martial arts records. Official source.

Demo check: Confirm the product offered to your school, current contract, and implementation cost. Demonstrate cross-location permissions and the exact promotion process before choosing.

5. Spark Membership

Advertises member records, payments, messaging, and booking. Public offers and help-center base prices differ; SMS, processing, and Ignite charges need confirmation. Official source. Official pricing clarification.

Demo check: Ask for a written regular-price quote, not only the promotion. Trace a trial prospect through consented follow-up, enrollment, a failed payment, and cancellation.

6. RainMaker: verify current availability

A 2015 PaySimple announcement describes a martial arts membership and billing integration. It does not establish today's product availability, support, or pricing. Official source.

Demo check: Current terms were not established in this review. Keep this legacy candidate outside a purchasing decision until the supplier demonstrates an available, supported product and provides a written quote.

7. WellnessLiving

Lists booking, payments, marketing, and AI tools. Regular monthly Starter pricing is $69; promotions and annual rates differ, with plan-specific staff and feature limits. Official source.

Demo check: Quote the required staff, locations, apps, messaging, and AI services. Ask for the post-promotion total and a demonstration of your family records.

Compare the complete quote

Compare the full cost for your school: currency, taxes, student or staff counts, locations, usage, payment processing, messaging, apps, setup, and import work. Ask for regular prices after any promotion and the actual commitment and cancellation terms. A free trial, a free website, a free subscription tier, and a plan with transaction charges are different offers. A dollar sign alone does not establish that two quotes use the same currency.

Before changing systems

Use a test school and synthetic records to rehearse the essential workflows before moving live operations. Confirm who owns each step, what data can be exported, and how records will remain readable. ProgresslyAI's CSV import covers supported student roster fields; it is not a service for importing historical attendance, assessments, documents, or payments. Keep those records available and reconcile any opening balances through an agreed process.

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